Just fold it all way, like in an outliner. I love that my project notes can contain the todos, and that todos can contain extensive notes, without cluttering the rest. I switched to Emacs last year, and got sufficiently proficient at navigating around in Org mode. In short: NotePlan is a very interesting, highly streamlined take on a task manager with calendar that also supports notes (as many as you like). It integrates Apple Calendar and Reminders in any case, which is a nice feature. I’d love to see more direct organisation (such as note folders, for example), but I can kind of see why the developer has avoided complicating the app in this way. So in principle it’s easy to create simple task entries in your task list, then keep an extensive linked note on each task.Įverything is supported by keyboard shortcuts, which is cool. To expand on that a little: links to notes can be created using the classic ] syntax. However, using “at”-tags you can relate tasks to notes very precisely, regardless of the date of the task. You can schedule tasks (in your Calendar) directly from Notes, but there’s no reciprocal relationship - if you mark the task as completed in your Calendar, it won’t automatically be marked as complete in the related note. It’s actually rather clever, but you have to puzzle it out. If you use a hashtag in Notes (useful for categorising them), you can click on the equivalent hashtag in the Calendar and it’ll immediately bring up the relevant notes (but not any calendar entries with that hashtag!) conversely, you can put “at”-sign tags in Notes and if you click on them, the relevant Calendar entries are listed (but not any notes with that particular tag). In particular, tags are clever, but not really explained. You can also (see below) schedule tasks from Notes. However, it would be even better to have an “upcoming” list option somewhere. Once you understand how it works, the “scheduled” function is very clever: you can schedule a task for a few days’ time, but keep a link to it in your current task list. today’s tasks open next to your calendar. Having thought it was a bit too simplistic, I’ve just discovered (to my personal embarrassment) that it allows you to keep multiple windows open on the macOS desktop (on an iPad, the iOS desktop gives you a twinned view of calendar next to apps). With support for basic markdown, plus the (in my view highly desirable) feature of keeping all notes and day-related task lists as separate text files in clearly marked iCloud folders, it’s very open. NotePlan is one of those infuriating apps that’s actually really clever, and does that most desirable of things (keeping tasks/events and notes separate, but enabling you to link them together), but needs a lot of thought to use properly. Sort of a poll: What is your favorite task manager/to do app?
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